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Indiana Genealogical Society, P.O. Box 10507, Fort Wayne, Indiana 46852-0507

Indiana Genealogy Digitization Project

The Indiana Genealogical Society has formed the Indiana Genealogy Digitization Project to help Indiana non-profit organizations digitize local records. We know there are a wide variety of small records across the state - items like booklets, directories, programs and group photos. But these valuable records may be kept in hard-to-reach locations, like museums, churches, and even private homes. This project will supply qualified Indiana non-profit organizations (including genealogical societies, historical societies and public libraries) with a portable scanning kit, which will consist of:

• A Windows laptop computer with basic scanning and image-editing software installed
• A flatbed scanner that can scan documents up to 8.5 inches x 11 inches
• A carrying case
• A storage device for backing up files (e.g. a USB flash drive or external hard drive)

And if needed, IGS will go to the society's location and train individuals on how to use this scanning kit.

In return for receiving this scanning kit, the non-profit organization agrees that within 6 months, they will give IGS 5 databases that will be available free to the public on the IGS website (the organization is free to also publish these same databases anywhere else they wish). After these 5 required databases are submitted to IGS, the non-profit organization can keep the scanning kit and continue to use it as they wish.

The 5 submitted databases must meet the following specifications:

• Submitted databases shall be in TIFF format with a minimum resolution of 300 dpi. Alternate file formats must be arranged with IGS before submission.
• Submitted databases shall be records that are in the public domain, or that shall have the copy holder’s signed permission for IGS to post online. All submissions shall be records from 1945 and before and preferably records that have not been previously digitized. The non-profit organization submitting them shall assume responsibility for meeting this stipulation.
• Submitted databases shall include a brief introduction explaining the origin/source of the information.
• Databases shall be submitted to IGS via e-mail attachments (if size permits), put on CD or flash drives and mailed, or through other arrangements (such as Dropbox).

HOW TO APPLY:

Indiana non-profit organizations must complete the Genealogy Digitization Project Application Form and mail it to the IGS postal address. Applications are accepted on a rolling basis and will be evaluated by IGS as soon as possible. IGS will then contact the non-profit organization with their decision.

This project is being partially funded by a $2,000 grant received from the Kahle Family Foundation in 2015.

QUESTIONS?

If you have any questions about this project, please e-mail Ron Darrah.

© 2017 Indiana Genealogical Society